Digital Hub AI

Content Refresh Reminder Automation

Create review reminders from content age, change risk and editorial importance rather than rewriting pages automatically.

By Content Team
Automation RecipesIntermediateSetup: 45–90 minutes
Works with:Platform Independent

This recipe helps keep guidance current without treating every old publication date as a reason to rewrite.

Outcome

It schedules human review based on a page’s topic, dependencies and last verified date, then prepares a focused review checklist.

Workflow

  1. Store a last-reviewed date and review interval for selected content.
  2. Run a scheduled check weekly or monthly.
  3. Create a review task when a page reaches its threshold.
  4. Use AI to compare supplied current references with the saved page copy.
  5. An editor verifies changes and updates the reviewed date.

AI instruction

Compare the supplied page with the supplied current reference material. List potentially outdated statements, changed product names, time-sensitive links and claims needing reverification. Do not rewrite the page and do not treat the publication date alone as proof that information is outdated. Return a prioritised human-review checklist with supporting source references.

Failure handling

If required information is missing, the workflow should stop and request human review. Keep the original submission, record the error and avoid silently retrying actions that could create duplicate records or messages.

Privacy and maintenance

  • Send only the minimum information required for the task.
  • Do not include passwords, payment information or unnecessary personal data.
  • Review access permissions and activity logs regularly.
  • Test the complete workflow after changing any connected service.